HR Tools and Information
Click on the button below to access information about that topic. Or, scroll down the page to review the information in the HR Portal.
Onboarding Documentation
Welcome to JW McClenahan!
Here you will find all the information and training you will need to complete during the onboarding/new hire process.
The forms below need to completed with your new hire paperwork. Click on each link, fill out the online form, and save the pdf. Once you complete all the forms, you can upload the documents using the button below.
I-9 - for employment verification (note: bring the original documents to your first day of work for compliance purposes)
CA EDD State Withholding (if applicable)
Policies and Procedures
Click on the button below for the whole employee handbook, or for specific policies.
Click on the links below for specific policies:
Cell Phone Provision and Reimbursement Policy (BYOD)
Cell Phone Use While Driving Policy
Safety
At JW McClenahan, safety is our top priority. Employees have the responsibility of reading and following all safety measures. This section has various documents related to the Safety function in the office and the field locations. Click on any of the links to access the written policies.
As part of the onboarding process, the following safety practices need to be read and acknowledged. Read each of these documents and indicate on the SmartSheet that you acknowledge receipt of the documents.
Injury and Illness Prevention Program
Hazard Communication Plan
Reporting workplace Injuries
MPN Policy
Drug and Alcohol Policy (California) or Drug and Alcohol Policy (Nevada)
Nevada Rights and Responsibilities (Nevada staff only)
Harassment Prevention Training
Directions for training:
Harassment prevention training is required in several states, and the federal EEOC “strongly encourages” training. In California, training is required within 30 days of hire. The state mandates one hour every other year for all staff, and a second hour for all managers and supervisors. New York requires annual training. To begin, select your work location, then select Session A or Session B.
Session A - All Employees - All employees must complete the one-hour training session. This session includes the legal and behavioral issues associated with harassment, discrimination, and retaliation, and includes a discussion of bullying and abusive conduct. Complete the video training, review the poster, then take the short quiz. The training is in English or Spanish.
Session B - Managers, supervisors, and team leaders must complete both Session A and Session B, including the videos, activities, and tests to comply with the two-hour requirement.
Be certain you have a complete hour to take each session. After each test, a certificate of completion will be emailed to you and the employer will maintain the records.
Click on the button below to submit any questions about the content and we will respond within two business days if not sooner. Review full policy here.
To access the training, select your work location below:
Nevada (and all other states)
Quarterly Conversation
Ongoing dialogue with your supervisor is an important part of your personal and career development. Staff is asked to complete the on-line evaluation form every quarter. This information will be provided to your supervisor or manager to use as feedback about ongoing training and development needs, goals, and progress. The objective is candid assessment and coaching.
In terms of development on various topics, managers and supervisors are encouraged to access a series of self-paced training modules on performance management, team development, efficiency, communication, and other topics. Access to those modules follows in the next section.
McClenahan University
Training and Development are essential components of your employment. Here are courses that are pertinent to your job. Some courses may be required, others are suggested or optional.
To access the training, create an account with your JWMC email and a password. Then enroll in courses. From the portal, you can track your progress.
JWMC Vision, Mission, and Values
EOS System Training
VDC Process
Management Development Topics
Employment Posters (Federal and State)
Employers are required to post various posters in the workplace to inform employees of their rights. Click on the state below to access the posters in your state.
CALIFORNIA: State of California required employment posters
MASSACHUSETTS: Required Workplace Posters
NEVADA: Nevada required employment posters
NEW YORK: Posting Requirements | Department of Labor (ny.gov)
WASHINGTON: Required Posters